dear sir/madam:

  thank you for your letter of [date]. i’m glad that you are also going to [place] next month. it would be a great pleasure to meet you at the [exhibition/trade fair].

  our company is having a reception at [hotel] on the evening of [date] and i would be very pleased if you could attend.

  i look forward to hearing from you soon.

  yours sincerely,



  i’m delighted you have accepted our invitation to speak at the conference in [city] on [date].

  as we agreed, you’ll be speaking on the topic "xx" from [time] to [time]. there will be an additional minutes for questions.

  would you please tell me what kind of audio-visual equipment you’ll need. if you could let me know your specific requirements by [date], i’ll have plenty of time to make sure that the hotel provides you with what you need.

  thank you again for agreeing to speak. i look forward to hearing from you.

  sincerely yours,



dear sir or madam:

  we are very pleased to invite mr. ****** come to our company for visiting and business negotiation. the business trip will start from 30th oct.***. and because the long business co-operation in future between ****** company. and us, they will come to china for many times. please note, however, that we don’t assume any legal or financial responsibility whatever regarding the presence of ****** in china. all expenses of ******’sjourney to/from china, their stay in china as well as health insurance will be borne by their employers. we send you our kindest regards and best wishes for a pleasant trip.